| The following is a list of persons you can contact about specific items in the Department (DADDAA) and the Institute (Dunlap): |
|
| General Task |
Specific Task |
DADDAA Rep |
Dunlap Institute Rep |
Other |
| Human Resources |
Academic Student Hires & Letters |
Gautam Patel |
Alice Chow |
|
| Human Resources |
Faculty Hires |
Zora Anaya |
Alice Chow |
|
| Human Resources |
Academic HR (PTR, workload letters) |
Zora Anaya |
Alice Chow |
|
| Human Resources |
Staff/administrative related matters |
Zora Anaya |
Alice Chow |
|
| Human Resources |
Post Doc Fellow Application Process |
Zora Anaya |
Alice Chow |
|
| Funds Management |
budget and planning |
Zora Anaya |
Alice Chow |
|
| Financial Administration |
Expense reimbursements |
Gautam Patel |
Lauren Ding |
|
| Financial Administration |
Payroll for students, casuals |
Gautam Patel |
Alice Chow |
|
| Financial Administration |
Payroll for Staff and Faculty |
Zora Anaya |
Alice Chow |
|
| Financial Administration |
Petty cash |
Gautam Patel |
N/A |
|
| Financial Administration |
Invoice payment |
Gautam Patel |
Lauren Ding |
|
| Purchasing |
Purchases over $10,000, PO required |
Gautam Patel |
Lauren Ding |
|
| Purchasing |
Purchases under $9,999 |
Gautam Patel |
Lauren Ding |
|
| Purchasing |
Computer Purchases |
Hugh Zhao |
Hugh Zhao |
|
| Funds Management |
Research allowance (PDF) |
Zora Anaya |
Alice Chow |
|
| Funds Management |
Startup Funds (Faculty) |
Zora Anaya |
Alice Chow |
|
| Funds Management |
Research Grants (Faculty) |
Gautam Patel |
Lauren Ding |
|
| Mailroom |
Incoming Mail |
Andrew Apong |
Ingrid Small (backup) |
|
| Mailroom |
Outgoing Mail |
Andrew Apong |
Ingrid Small |
|
| Mailroom |
Arrange courier & shipping services |
Andrew Apong |
Ingrid Small |
|
| Mailroom |
Assign mail slots |
Andrew Apong |
Ingrid Small |
*Staff/Faculty/PostDoc mailboxes are assigned/managed by Ingrid; graduate student mailboxes managed/assigned by Andrew |
| Access |
Office Keys, Fobs, Swipe Cards |
Andrew Apong |
Ingrid Small (key), Alice Chow (fobs) – backup |
| Room Bookings |
Booking University Central Classroom/Lecturer Theatres |
Andrew Apong |
N/A |
|
| Room Bookings |
Booking AB101H, AB110-113, AB88 |
N/A |
N/A |
book via DADDAA internal website |
| Room Bookings |
A/V Equipment |
Stipe Milisa |
Stipe Milisa |
book via DADDAA internal website |
| Facilities & Services |
Place service calls regarding lighting |
Andrew Apong |
Ingrid Small |
|
| Facilities & Services |
Place service calls regarding heat/AC problems |
Andrew Apong |
Ingrid Small |
|
| Facilities & Services |
Place service calls regarding building problems |
Andrew Apong |
Ingrid Small |
|
| Facilities & Services |
Place service calls for photocopier, fax and other office equipment |
Andrew Apong |
N/A |
|
| Supplies |
Order Mailroom Supplies |
Andrew Apong |
N/A |
|
| Supplies |
Order Office Supplies |
Andrew Apong |
Ingrid Small |
|
| Communications |
Coordination of press release and communication related matters |
Michael Pereira |
|
| Communications |
Maintain all bulletin boards |
Andrew Apong |
Ingrid Small (for Health and Safety) |
|
| IT |
Website Update |
Stipe Milisa |
Michael Pereira |
|
| IT |
Use of departmental Computers |
Hugh Zhao |
Hugh Zhao |
|
| IT |
Issue user codes for photocopy, fax and scanner service |
Stipe Milisa |
Stipe Milisa |
|
| IT |
Back end maintenance of department website |
Hugh Zhao |
back up: Stipe Milisa |
|
| IT |
Digital Signage |
Back up: Hugh Zhao |
Stipe Milisa |
|
| IT |
Technical support questions |
Hugh Zhao |
Stipe Milisa |
|
| Events |
Coordination of conferences |
Andrew Apong |
Kara Manovich |
|
| Events |
Coordination of workshops |
Andrew Apong |
Kara Manovich |
|
| Events |
Coordination of institute events |
N/A |
Kara Manovich |
|
| Events |
Coordination of colloquia |
Andrew Apong |
N/A |
|
| Events |
Dunlap Annual Retreat |
N/A |
Kara Manovich |
|
| Events |
Astro Tea |
N/A |
Kara Manovich |
|
| Events |
Coordination of visitors |
Andrew Apong |
Ingrid Small |
|
| Events |
G2000/TASTY |
Ting Li, Maria Drout and Kara Manovich |
|
|
| Space Management |
Staff Office allocation |
Zora Anaya |
N/A |
|
| Space Management |
Student desk allocation |
Margaret Meaney |
N/A |
Andrew Apong |
| Outreach |
Education and public outreach |
N/A |
Ilana MacDonald |
|
| Operations |
Maintain door signs |
Andrew Apong |
Ingrid Small |
|
| Operations |
Health & Safety |
Zora Anaya |
Alice Chow |
|
| Student Related – Grad |
DADDAAA Graduate programs and related business (details about the program, deadlines for scholarships, financial accounts (including stipend), final oral exams (thesis defence)) |
Margaret Meaney |
N/A |
|
| Student Related – Grad |
DADDAAA Graduate programs and related business (Program-related questions/concerns (particularly in regard to them being represented to the department) |
N/A |
Jo Bovy |
| Student Related – UG |
DADDAAA Undergraduate course programs and related business |
Andrew Apong |
N/A |
Chris Matzner |
| Student Related – UG |
DADDAAA Undergraduate Academic Integrity |
Ilana MacDonald |
N/A |
Chris Matzner |
| Student Related |
DADDAA Teaching Assistantships |
Margaret Meaney |
N/A |
Chris Matzner |
| Student Related |
DADDAA TA support for AST101/201 (course-specific training, coordinating assignments, DDAH) |
Teaching Support Administrator (Ilana MacDonald) |
N/A |
|
| Student Related – UG |
Summer Undergraduate Research Program |
Andrew Apong |
N/A |
Josh Speagle |
| Student Related |
Dunlap Instrumentation Summer School |
N/A |
N/A |
Keith Vanderlinde |
| Student Related |
Training and mentoring |
N/A |
N/A |
Rachel Friesen, Renée Hložek |
